Ducati Owners Club of Victoria

Fun Days are called just that to distinguish them from Track Days – we’re there to have fun.

To maximise your time on the track, and to ensure everyone’s safety we all need to be organised.

The better organised you are the less hassle you will have. Prepare in advance so that on the day you’re not rushed and you can enjoy the day. Relax, bring your happy face, and leave your race face at home.

IMPORTANT INFORMATION

Understand your responsibiliies: Please read the Legal page of our website to ensure you understand your responsibilities as a participant on a DOCV event.

Organisation: Keep in mind that Fun Days are organised and managed by your volunteer committee who are giving up a day so you can ride this awesome track. Your DOCV committee manages things pitside, but we have professional Marshalls running the track. These guys know their stuff and will help you if you need it, they will also give you some ‘constructive criticism’ if they see that you’re not aware of some of the track rules. We also have professional paramedics at the track who are also there to care for you if you need it. We hope you don’t.

We hire the circuit from PI circuit management and so must follow the conditions of hire. These conditions are different to that of other track users eg. PI Ride Days, so we have specific rules we have to follow. We hope to continue to hire the circuit in future so your good conduct on the day assists us with that.

Your Fun Day Number: The fun day number allocated to you can be viewed through ‘Your Profile’ at www.docv.org. If you do not have a number please go to our contact us page and select 'Treasurer' from the list of contacts there. 

Arrival: The gates open at 7.30 am. At the gatehouse you (riders and pillions) will be required to complete a Phillip Island Indemnity form. You must show your drivers licence so take it into the gatehouse office with you. All spectators have to fill out a Spectator form. The committee are allowed in early so that they can set up and be ready when all other riders arrive.

Registration: BEFORE YOU UNLOAD YOUR MOTORCYCLE you must register with the DOCV committee. Take your helmet with you – it has to be checked for ADR or EU compliance so make sure it has an ADR sticker or the UNECE "E" tag. Registration will be completed in one of the pit garages - just look for the garage with a table manned by committee members with the registration list – it’s usually a garage on the control tower end of the pits. At registration you will receive a sticker for your helmet that indicates your riding group.

Scrutineering: Only after you register should you unload your motorcycle (or prep it if ridden to the track). Please roll your bike (don’t have it running) to the scrutineering pit garage or marquee (often marked with the witches hats). Bring your Fun Day Number verification with you (no need to bring your helmet).
The scrutineers are usually committee members or experienced Fun Day riders but remember they are volunteers. They are applying the conditions that the PI circuit requires of the DOCV, which are often different to those for Superbike School or PI Ride Days.

BEFORE rolling your bike to the scrutineering pit garage ensure:
*    All mirrors and lights (front and back), including indicators are taped up. Note: this may be different to Superbike School or PI Ride Days, however it is a DOCV requirement. 
*    Your Fun Day Number is on the FRONT LEFT HAND SIDE of the bike and is clearly visible from 30 metres. This is a circuit requirement. (Fun Day Numbers can be made out of tape on the day, however this must be done prior to scrutineering).
*    You have working brakes and adequate pads, your throttle returns quickly and firmly, your handlebars and footpegs are secure, and you do not have any loose parts.

Note: IF YOUR BIKE IS NOT PROPERLY PREPARED YOU WILL HAVE TO MAKE GOOD ELSEWHERE AND RETURN TO THE BACK OF THE QUEUE - NO EXCEPTIONS.
 
Scrutineers wearing flouro vests will check your bike for basic track safety and then apply a sticker. Without this sticker you are not authorised to ride on the track. The marshalls may stop you in pit lane if they see that you don’t have a sticker.

Note: Scrutineers are doing a basic safety check, this check does not guarantee your bike is safe to ride. If you have any doubts about the mechanical safety of your bike then have a qualified mechanic inspect it well in advance of the Fun Day.

Rider Briefing: The rider briefing will commence at 8.45am outside the registration pit garage - all participants must attend. If you are a first time Phillip Island Rider please attend the briefing ready to ride. An orientation lap for those who would like to do it will commence immediately after the briefing – all riders new to the circuit must do the orientation lap(s). The Slow Group will commence immediately after the orientation ride - be ready to ride soon after the briefing.
The Chief Marshall will explain the rules of the track and the meaning of the different flags. It’s critical you listen to and understand what he says.

Groups: We will be operating in set groups to maximise track time and reduce congestion. Groups will be confirmed upon registration, but they generally are Slow, Medium Slow, Medium Fast and Fast. Depending on demand, there is usually a Pillion Session at midday.

Pit Garages: There will be plenty of garages available, however, they do come at a cost of approx $180 per garage. This cost can be shared by all using the garage (up to 6). First in first served. Just get together with some other riders (if in doubt, just ask) to share a garage. Garages have power points for tyre warmers, but you will need an extension lead. Garages can’t be booked in advance, but you can organise one with a few others through the DOCV Facebook page (details below), or at a club meeting.
A PI official walks around mid morning and collects cash payments for each garage – bring some folding stuff.

You don’t have to use a garage if you don’t want to. You can setup next to your car or trailer provided you do safely and don’t create a hazard to other users.
 
Clothing: Riders and pillions must wear leather motorcycle clothing on the track, as well as a scrutineered helmet, gloves and boots. Jackets must attach securely to pants (usually by a zip). This is a circuit requirement. Marshalls keep an eye out for this.

Pillions: One pillion session is scheduled at midday so please notify us at registration (with the name of the pillion) if you are interested. There is no cost for the pillion but they must also complete a Phillip Island Indemnity Form upon arrival at the gatehouse and this form must be clearly marked PILLION. Pillions must be over 18 years old. The pillion helmet must also be scrutineered before the session starts.

Food and drink: The PI circuit café will be open from mid-morning - it serves a range of fast food, sandwiches, coffee and cold drinks. You can bring your own food and drink (non-alcoholic).

Fuel: There is no fuel for sale or available on the circuit. If you think you might need extra then bring an approved jerry can.

What to do if you have a problem on the track:
The Chief Marshall will cover this is his briefing. In short, get off the track and behind the tyre wall or barrier. Leave your bike where it is if it isn’t simple to move it. The marshals will look after the rest.  DO NOT STAY ON THE TRACK TO TRY TO FIX YOUR BIKE!

Getting there: We highly recommend that you don’t ride to the track. Getting there might be OK, but riding home exhausted is not a good or safe idea. We suggest you hire or borrow a trailer or van for your bike if you don’t have one. Some rental vans are equipped with tie-down points, but these vans usually have to be specifically ordered as most vans in have flat floors and walls so nowhere to tie down a bike.  The cost to hire a basic van for four days is around $200.

If you would like to share a ride or accommodation, or find someone with a trailer etc. then become a member of the Ducati Owners Club Victoria Facebook group. You can use the DOCV Facebook page to communicate with many other DOCVisti. Contact Club Captain(s) through Facebook to become a member.

Help: If you have a problem or are uncertain about something then ask a fellow club member or a committee member. Just ask. It is far better to ask for advice than to have an issue on the track that might lead to a cancelled session.

Accommodation: If you’d like to stay at Phillip Island on Sunday night, we suggest ‘The Waves’ operated by club stalwarts Sue and Steve Frew ( www.thewaves.com.au ).  They offer a discount if you mention you are a DOCV member.

On the night prior to Fun Day we usually meet for dinner (6pm onwards) at Pino’s Trattoria, 29 Thompson Avenue Cowes.

RULES OF BEHAVIOUR

Note: Non-adherence to any of the rules may result in a rider being banned from the track for the remainder of the session or in extreme cases the rest of the day.We hire this circuit from PI management under an agreement which is quite different to those for Superbike School, Ride Days etc, so please don’t assume that the same rules apply. We also have specific club rules – if you don’t want to comply with them then please let us know and we will refund your payment.

 

  • This is a Fun Day, Not A Race Day. Ride in a responsible manner, which does not cause danger to other participants, either on the track or in the pit-lane. The speed limit in the pit lane is 60Kmh
  • No wheelies, burnouts, etc, whether on the track, pit lane or elsewhere
  • Passing manoeuvres must be executed safely. Minimum of 2 Metres between motorcycles throughout the whole of the passing procedure. Responsibility for safety rests with the passing rider.
  • Riders should only use the track and the pit-lane. However, if a rider accidentally leaves the track they may rejoin the circuit at the place indicated by the marshals.
  • If you run-off at turn 4, follow the road into the pits and re-join from pit lane under instructions from the marshals. Do not just re-enter the track.
  • If the rider intends to retire and is unable to return to the pits then they must park their motorcycle in a safe area as indicated by the marshals.
  • Riders who are returning slowly to the pits for any reason should ensure that they travel as far as possible off the normal riding line.
  • Riders must not ride or push their motorcycles in the opposite direction of the circuit, either on the track or in the pit lane, unless doing so under the direction of a marshal.
  • Riders who have a breakdown or accident must move off the track and behind the tyre wall or barrier as soon as they are able. If bits fall off your bike, don’t go and look for them – inform the coordinators / marshals.
  • Riders must not UNDER ANY CIRCUMSTANCES, stop to assist other riders who have fallen, left the track or broken down.
  • Spectators/friends of riders – there are restrictions where you can be. This is not a race day or public meeting - our areas of access are restricted to the pit area and on top of the pit building. If you want other access then we have to request this from PI management. Spectators are the responsibility of the rider they accompany.
  • No alcohol in pit area.
  • No open toed footwear in pit lane.
  • No under 16s in pit lane.
  • If you are on a moving motorcycle in the pit area or even in the carpark area – you MUST be wearing a helmet.
  • Speeds are limited to 140kph for the pillion session.
  • On bike cameras and video equipment must have a factory mount and be safety wired.
  • Please avoid taking photographs of damaged bikes or riders involved in an accident, but if you must for insurance purposes, then do not uploaded them to social media unless given express permission from the rider involved in the incident and the Committee. If you upload the content, the Committee will ask you to remove it and you must do so as soon as possible.
  • Riders must obey the track marshals at all times.
  • Riders must obey the flag signals and any boards that convey instructions.

 


FUN DAY CHECKLIST

This is a basic checklist, everyone’s will be slightly different.

Bike check:
* Oil
* Water/coolant
* Brake/clutch fluid
* Tyre wear – plenty of tread
* Tyre pressures
* Brakepads
* Chainwear
* No loose parts
* Fuel (fill´er up!)
* Cleaned and spotless (makes the scrutineering easy)
* Tape on the headlight(s), mirrors (or remove these), indicators and taillight lenses – you can do this in the morning, but its easier and neater to do it beforehand. Tape on your number plate is often recommended.
* Fun day numbers x 2 sets – purchase these from a bike shop – the motocross ones are fine and can be removed after (but don’t leave them on too long)
* ACTUALLY checking you have the motorbike key

Riding equipment check:
* Helmet (ADR approved sticker)
* Leathers
* Backprotector
* Gloves
* Boots
* Earplugs

Pack in the car checklist suggestions:
* Jacket and cap for when off the bike
* Water bottle & snack bars/fruit?
* Food if you’re very particular – the café is usually open at the track but its standard fare
* Baby wipes (great if you get oil or grease on your hands)
* Assorted tools – Allen keys, zip ties, duct tape, pliers and screwdrivers (normal and Phillips)
* WD-40, chainlube and some rags.
* Tyre gauge
* Pitstands (?) – you can usually borrow one of these if you need one for adjustments
* Folding chair (you can relax and have a nap between rides)
* Spare contact lenses if you use them
* Jerrycan (20 Litres) - if you think you might really love it – maybe half filled (easier to pour)
* Camera or phone – make sure you get someone to take a pic of you!
* $60+ cash? $30ish for a garage, and $30ish for pics - professional track photographer Steve Duggan is often at the track and if he is will display all of the photos he takes in the pits at the end of the day. Get a very cool pic of yourself on the track.

What to do with your head: If it's your first track day, first off congrats and just have fun. Honestly, just bring your checked-over bike, your gear, and your head. You'll be nervous, it's OK, we ALL were when we went out the first time. Some of the DOCV committee will be there – if you need help or advice – just ask.

And don’t worry about how fast or not-fast you are. No-one, and I mean absolutely no-one cares if you’re fast or slow. Fun Days are about having fun at whatever speed is fun for you. Enjoy. 

See you at the track!

If you have a query or need assistance, please go to our contact us page and select 'Treasurer' from the list of contacts there.

INDEMNITY

You must sign a DOCV Indemnity Form before participating in this event. This is separate to the Phillip Island Circuit Indemnity form you sign at the gatehouse.

Participating in this event is an Acknowledgment of Danger and Release from Liability.
WARNING. This is an important document, which affects your legal rights and obligations.  Read the form carefully and do not sign unless you are satisfied and understand what you are signing.

I participate in this event by confirming that I am the holder of a current Australian Motorcycle Drivers Licence and I acknowledge that:
•    Motor Racing and Associated sports are dangerous.
•    I will act in accordance with the Rules of Behaviour as published in the DOCV Rules of Behaviour.
•    Other people will be using the circuit at the same time as me.
•    My presence at the circuit may expose me to danger either from incidents caused by me or by another person or persons or by the nature of activities conducted at the circuit.
•    That I may be injured, physically, or mentally and may be killed.
•    That my machinery or equipment may be damaged, lost or destroyed.
•    That other track users may ride dangerously or with lack of skill.
•    That track or event conditions may be hazardous and may vary without warning or predictability.
•    That there may be inadequate facilities for my treatment or transport if I am injured.

•    I declare that I have a valid motorcycle licence in the state I am riding in.
•    I declare that the motorcycle that I am riding is in a safe working condition and suitable for the event I am participating in.
•    I declare that I am medically and physically fit to participate in this event

In signing this agreement I intend to and do release, indemnify and hold harmless the Ducati Owner's Club of Victoria Inc., all of its agents, officers, landowners and facility operators, and all other participants of the ride day from any liability for any negligence which results in an injury or death to me, loss or damage to my machinery or equipment, whether such negligence is active or passive. 
I further acknowledge that I have read, understood and agree to abide by the rules set out under the information for the specified Fun Day, as published in the DOCV Rules of Behavior.  I further acknowledge that should I fail to abide by these rules and recommendations as published, that it could cause me to be black flagged from the session, or banned from participating in the remainder of the day
I further acknowledge that I am prepared to take my chances of injury or death, and assume the risk that I may be injured or killed while participating in this event.